Digital Document Portal
An online portal that replaces the office-visit-and-signature grind for college document requests.
The Problem
Getting a routine document — an NOC, a Character Certificate, or similar — meant physically visiting the college office, tracking down a mentor, HOD, and Director for signatures, and hoping nothing got lost in the process.
The goal: move that entire request-approve-sign-download cycle online for Techno International New Town, with no office visit required.
Students file a request and track its status in real time. Mentors, HODs, and Directors review, approve or reject with a reason, and apply their digital signature — all from the portal. Once fully approved, the student downloads the signed document directly.
How it's structured
role & access modelStudents
File applications for predefined documents, track approval status at each stage, and download the final signed copy once approved.
Mentors / HOD / Director
Review pending applications, approve or reject with a reason, and apply their digital sign-off — each with independent authentication.
Portal Oversight
Highest-privilege layer overseeing users, admins, document types, and overall portal configuration.
Key Features
Layered authentication: each of the three roles (User, Admin, Super Admin) has its own authentication and permission set, so access stays scoped to what that role should see and do.
Approve/reject with reason: every decision an approver makes carries an explanation, so students always know why a request was accepted or sent back.
Real-time status tracking: students can see exactly where an application stands — pending, with mentor, with HOD, with Director, or completed.
Built-in chatbot: guides students unfamiliar with the portal toward the right application for their situation, cutting down on confusion and repeat questions.